Usage and rental regulations

§ 1 Responsibility

HOGANO GmbH & Co. KG is responsible for providing the rooms in the town hall (lessor).

 

§ 2 Conclusion of contract

1. The rooms and facilities of the town hall are rented through a written rental agreement. 
2. For a majority of people who do not have legal capacity, a rental agreement can only be concluded by one or more individual natural persons, each of whom can only authorize or oblige themselves. 
3. The transfer takes place in the order in which the applications are received. There is no legal right to transfer. 
4. If the contract is withdrawn, the organizer is liable for the full loss (contractually agreed rent plus costs incurred). However, the landlord must take into account the income generated by renting the rooms elsewhere. 
5. If the organizer violates the provisions of these regulations or the rental agreement, the landlord can terminate the contract without notice; In this case, the right to payment of the agreed fee remains. 
6. The organizer is not entitled to re-let or sub-let the rooms provided or to use them other than for the approved purpose.

 

§ 3 Terms of Use

1. All rooms and facilities in the town hall must be treated with care. As long as no complaints are raised by the organizer to the landlord's representative by the start of the event, the rooms and facilities of the town hall are deemed to have been handed over in a proper condition.
2. The organizer must register his event with the responsible authorities in a timely manner and obtain the necessary permits. The organizer is responsible for ensuring that the event runs smoothly. He undertakes to comply with all fire and security regulations and is responsible for compliance with the regulations for the protection of young people in public.
3. The organizer bears all costs for the measures required in accordance with paragraph 2 and provides any necessary supervision.
4. The management of events - sales of drinks, food, confectionery, etc. - is carried out by HOGANO GmbH & Co. KG, Schlosshotel Weilburg premises. The organizer undertakes to ensure that any kind of business damage to the operation of the castle hotel, such as noise and odor nuisance, is avoided. He also ensures that deliveries and deliveries to events take place via the main or stage entrance. When inviting people to events, the organizer points out that public parking spaces must be used.
5. The organizer must strictly adhere to the maximum number of visitors specified in the rental agreement. At hall events, cloakroom storage is mandatory; the cloakroom is to be operated by the organizer.
6. Smoking is prohibited in all rooms of the Weilburg town hall. The organizer is obliged to ensure compliance with the smoking ban.
7. The decoration of the rented rooms is the responsibility of the organizer; the installation must be agreed with the caretaker. The building regulations must be observed when installing. In particular, the entrances to the rooms as well as the emergency exits and the stairwells must be kept clear of all obstacles. The organizer is liable for all types of damage caused by attaching, transporting or removing the decoration. If he does not remove the decoration in a timely manner as agreed, it will be removed without any special request from the landlord. The costs incurred must be reimbursed by the organizer. He is not entitled to object to the amount of the costs. The organizer is liable for any disadvantages that the landlord incurs as a result of the decoration not being removed in a timely manner. This regulation applies mutatis mutandis to stage equipment and props.
8. Advertising posters, flags, banners and the like that refer to the event may only be placed on, in or in front of the town hall building by the organizer with the permission of the landlord. The organizer bears the costs for this.
9. The landlord only provides the technical equipment of the house, such as a loudspeaker system, stage equipment, projection screen and the like, at a cost and expense if a person recognized by her and with appropriate technical training operates the equipment. The organizer bears the costs incurred and is liable for all damage caused by unauthorized operation of the facilities. Expenses for operating the lighting and sound system by the landlord's staff will be calculated based on effort and at a wage rate agreed in the contract.
10. If the organizer does not vacate the rented rooms at the time agreed in the rental agreement, the landlord is entitled to initiate the eviction on his own initiative at the organizer's expense. The landlord can demand compensation for any additional damage.

 

§ 4 Liability for damages

1. The organizer is liable to the landlord for all damage to rooms that goes beyond normal wear and tear, as well as damage and losses to facilities and the inventory of the town hall, regardless of whether this was caused by the organizer itself, its agents, participants, visitors or third parties who cannot be identified in connection with the event. Several organizers are jointly and severally liable.
2. The organizer must provide evidence of sufficient liability insurance.
3. The landlord is only liable for accidents, damage and losses if the injured parties prove that the people commissioned by the landlord to manage and supervise the town hall acted with gross negligence.

 

§ 5 Rental prices

1. The rental price for the use of the rooms and facilities in the Weilburg town hall is set out in the rental agreement.
2. The rooms will be made available to the organizer 2 hours before the start of the event. Exceptions require a special agreement with the landlord.
3. The landlord may, at its own discretion, require a security amount/deposit of up to 5 times the rental price in advance. The deposit agreed in the rental agreement must be transferred to one of the landlord's accounts no later than 14 days before the start of the event. If the agreed deposit amount is not paid on time, the landlord reserves the right to withdraw from the rental agreement.
4. The set rent and other costs incurred must be transferred to one of the landlord's accounts within 14 days of receipt of the invoice. The deposit paid in advance can be offset if the landlord does not assert any claims to withhold the deposit.